We Are Dead Serious
About Your Meeting

Services We Brag About

Customer Satisfaction

Rely on our assistance, and we will not only justify your trust, but will also surpass your expectations.  We know what needs to be done and when -- trust in our experience to bring your meeting to a higher level without all the red-tape of internal marketing and events departments.

Project Management

Our Project / Meeting planners provide thorough communications and planning of activities required to meet deadlines and execute a well-assembled meeting.  Your meeting is a project -- planning out all the details allows us to achieve even the most challenging meeting activities.

Financial Management

We can offer banking, taxes corporate filing requiements and all aspects of managing the backend financials of your meeting.  If you don't have your own corporate structure -- we can help!  Meetings owned by Well-Assembled Meetings are structured in a non-profit educational foundation and you are part of the board of directors.

Faculty Management

We stay in touch with your faculty so they have the information they need to participate. We will collect needed information, such as CV’s, photos, biography’s, disclosures and presentations and will help coordinate their transportation, hotels, expense reimbursements, honorarium payments and related tax forms.

Attendee & Registrant Support

We offer your Attendees and Registrants support beyond your imagination. Attendees can register online through your event website, by calling our Conference Registration hotline or sending email our support team. Our office is here to support you before, during and after your meeting -- and we offer service hours beyond your expectations (6a Pacific - 8pm Eastern & weekends during online events).  Your on-site team is also available during all planned activities of your in-person meeting.

Marketing Services

From Graphic Design, Creation of Printed Materials, Social Media Marketing, Website Hosting and Management, Electronic Mail Marketing, Electronic Mail List Management, Postal Mailings, Magazine Advertising and online advertising with Facebook, Google and others - We have done it all and can recommend and execute the most efficient use of your marketing dollars.

Program Development

WAM will facilitate your Steering Committee meetings to organize the creation of the schedule and faculty invitations, commitments to participate and travel.  You focus your efforts on creation of a fantastic curriculum -- we do the rest!

Abstract Management & Posters

From online submission forms to coordination of scoring and selection we will take care of the details for this important meeting feature.  We also make sure there is a way to display abstracts and poster with physical poster boards or electronic poster applications.

Budgets & Cost Efficiency

We focus on creating efficiencies and containing costs without compromising the outcome.    Because of our size -- we are nimble and can adjust quickly - but we also have tremendous purchasing power with our vendors.  We outperform in-house teams because of our size and Can-Do attitude.

Websites & Technology

Obviously we provide top notch registration and information websites with some of the lowest credit card and transaction costs in the industry.  But we need a random form or question added or a special information banner we can add this quickly & easily.  Need a custom email address or custom phone line -- we have that covered too.  We even host your recordings for Learning Management Systems or Enduring credits.

Mobile Applications

We work with you to develop a mobile experience like no other.  Mobile apps have become almost standard fare at conferences and we are not shy about our apps abilities.  You will be amazed at how much your attendees will brag about the mobile app!

Hotel Contracts & Audio Visual

We have been negotiating hotel contracts for more than 20 years -- we know all the secrets.  We know what to look for and are not afraid to ask for more including free room nights for staff, executive suites for the leadership and how to keep audio visual costs from breaking the bank.

 

 

Continuing Education Credits

We work with a number of providers to provide your attendees the right type of credit and accredited providers.

 

 

Sponsors & Exhibitors

Most meetings need some type of corporate sponsor partnerships to be economically viable.  We offer complete service from recruitment to collections and we have strong relationships with hundreds of medical firms wanting to meet your attendees.

 

 

If you can dream it -- we can do it

This is only a sample of the tasks we provide to prepare your Well-Assembled meeting.  Let us know your situation and we can brainstorm ideas to solve the issues you are facing. We are wizards at making meetings successful.